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December/January Vacation Care is now live!


Dear Families,


Please see attached the 2 Programs we have designed for the December 2020 – January 2021 Vacation Care period. These are now live and ready for you to book via the Xplor Home app. Please get in as fast as you can, as we are anticipating large numbers of children in attendance over this holiday period.


We have separated the Program this time into younger and older age groups to ensure we can cater for every child’s interests from 4-12-year years of age.

  • Vacation Care Program Prep – Grade 2

  • Vacation Care Program Grade 3 – Grade 6

You need to go by what grade your child is in for 2020, to know what Program to refer to for December 2020. In January 2021, you need to look what grade they will be in to determine the January Program you use.


Our rationale for separating these Programs was so we can be laser focused on programming learning activities for the vast age groups we care for over this long holiday period. All 4/5-year-old children as an example, developmentally do not have the same interests as a 10 or 11-year-old. Therefore, in the interest of supporting EVERY child’s needs, we wanted to deliver a more developmentally suitable Program aimed especially at similar age groupings for younger and older children.


In January 2021 we will have a lot of new Prep children starting who will be 4 years old coming straight from Kindy to start their formalised schooling year. We also need to provide activities and areas that are dedicated for them, to ensure their safety and wellbeing, playing with peers around a similar age and interest level. With older children it is important to give them space away from the younger children so they can be more independent and autonomous with their day.


Children will still have opportunity to engage in multi age and siblings play. If siblings choose to play together, they can regardless of their age. Siblings can choose to play with one another if they wish and if it helps children to settle and feel more comfortable. Senior and junior spaces will be allocated exclusively for children who would prefer to engage with children of their own age as well. Our Vacation Care Program is designed to cater for all children’s developmental abilities and interests and is child focused to cater for an array of ages from Prep to Grade 6 (4-12 yrs.). As our Program is child led and child centred, it is the CHILD who chooses what they want to do when they attend.

Attached is the link to our Vacation Care Program for the December/January School Holidays 2020/21. Please review and book in ASAP so we can plan the roster and purchase all resources necessary for the number of children that will be attending. We would like all bookings to be made by Wednesday 9 December 2020 (if possible) to give us enough time to arrange all things needed for the commencement of Vacation Care, Thursday 10 December 2020.

Incursion & Excursion Permission Forms during Vacation Care

If your child is booked into a swimming or excursion day over the Vacation Care period, you will need to complete a Vacation Care Permission Form before C.O.B. Wednesday 9 December 2020. Please read the excursion detail pages for the swimming and/or excursions day/s your child will be attending and then complete one permission form per child, linked below.

COVID-19 Safe Information

Due to COVID-19 restrictions in place, as well as ensuring good health outcomes for all please refer to the COVID-19 section in the Vacation Care Program for more information on our COVID-19 Safe Plan.

Menu Information

The Vacation Care Menu is accessible on the website a week before the holidays start for families to review. Please note, all families must supply adequate morning and afternoon tea sized portions for their child/ren to eat as we do not supply these during Vacation Care.

Wilston Kids Care only provides breakfast (6:45am-7:45am) and lunch (12pm-1pm). If your child does not have Morning Tea or Afternoon Tea parents will be contacted and requested to supply.

How to book Vacation Care?


1. Open the Xplor Home app (not My Family Lounge, as this is inactive)

2. Click on the bookings tab

3. Click on the relevant day on the calendar

4. To add a booking click "(+) New" in the top right hand corner and select 'Booking' in the pop up.

  • Available sessions will be viewable for that day. Select the session you wish to book (i.e. Vacation Care, do not click request a space on this screen)

  • Swipe down to bring the calendar back up.

5. For multiple bookings, repeat the process above until all the sessions are selected.

6. Once selected, click the pram icon in the top right hand corner to move to the summary screen.

7. The summary screen will display the name of the child, the sessions being booked at their price, time and room. If these are incorrect, click the back arrow to correct selections. Once happy with the selections, click 'Request'.

8. If the sessions have been booked successfully, the next screen will show a 'confirmed' status for the booking


Sun Safety Reminders

The Service has a strict Sun Safe Policy which needs to be adhered to whilst at Wilston Kids Care. Staff and children are required to wear named, broad brimmed, sun safe hats that protect their face, neck, and ears. Please note, baseball caps or visors do not provide appropriate sun protection and therefore are not allowed. Whilst at Wilston Kids Care your child/ren must also wear sun safe clothing (i.e. shirts and/or dresses with a sleeve, please be mindful of capped sleeves) and closed in shoes.

Please click the link below to be redirected to our December/January Vacation Care Programs and Permission Form.

Any questions, please contact our administration team via email at wkc.admin@wilstonpandc.org.au or call our office 07 3352 6753.

We cannot wait to see you at Vacation Care!


Kind Regards,



Wilston Kids Care Management Team

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