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April Vacation Care Program and Bookings Released!


Dear Families,

Please see attached the Easter Vacation Care Program for April 2021. This Program is now open for parents/guardians to book via the Xplor Home app. Please get in as fast as you can, as we are anticipating large numbers of children in attendance over this holiday period so we believe some days will book out early.

Any booked days that require permission forms (Friday 9 April Cultural Day and Friday 16 April Wellness Day 2021) MUST be submitted the same time you make your booking. If forms are not submitted, then children will not be able to attend this day and the booking will be rejected. Wilston Kid Care cannot continue to chase outstanding permission forms if these are not submitted on time. Please click the link below to access the permission form.


Program Highlights

You will notice we have revamped the look of our Program. All the information about what is required is detailed in the Vacation Care Program Booklet. There is a fortnightly overview at the front of the booklet and a more detailed per day breakdown of activities on offer, each day after that.


Highlights of the Vacation Care Program include:

  • Excursion to Hoyts Cinema to see Disney movie “Raya and the Last Dragon”

  • Wild encounters reptile show

  • Holi Day Cultural celebration

  • Visit from the Easter bunny

  • Easter magic show

  • Learn about bush tucker with Uncle Boomerang.

Please click the link below to view the program.


Booking Capacity

Each day we can accommodate for up to 130 children a day. With the exception of Friday 16 April, which is an excursion to the Movies, we can only take 100 children due to the number of seats available on the bus.

Please note we use double the number of staff (our entire WKC team) during the 2-week Vacation Care period.

During Vacation Care we are open for 11.5 hours each day from 6.30am – 6.00pm (5 days a week) instead of 2 hrs in the morning and 3 hours in the afternoon (in term time 5 hrs in total a day). This is why we have to halve the capacity from 260 per day to 130 per day during Vacation Care.


Fee Charges

The Vacation Care cancellation notice period is 7 days’ notice in writing (via email). No exceptions will be made as this forms part of the terms and conditions of (casual) bookings for Vacation Care. This also includes children who are away sick on the day and casual bookings made within the notice period.

By booking your child into Vacation Care you accept these terms and conditions. The daily fee charged includes Breakfast (6.30am-7.45am) and Lunch (12pm-1pm) which we provide and is prepared by our Chef Lyndall on site. All Snacks (Morning and Afternoon Tea) must be supplied by the parent/guardian.

Fruit is on offer to children throughout the day if needed.


Children’s Belongings

All items your child brings to Vacation Care must be named. They are also the responsibility of the child, just like when they are at School. Educators will remind children to put hats, jumpers, etc away in their bags when not using. However, it is not the Educator’s responsibility to look after children’s belongings. This is something that they manage independently as primary school children.


Smart watches must be on school mode when in attendance at Wilston Kids Care. Parents and guardians should not contact their child (or vice versa) on these devices as it causes angst and creates an uneven playing field for the rest of the children in attendance. This can also cause safety concerns if children hide, to contact their parents/guardians, as they know the school rules when at WSS or Wilston Kids Care. If you need to check up on them or leave them a message, please don't hesitate to call the WKC office on 07 3352 6753 or 0401 059 192.


Lost Property

A small basket is located on the stage parent lounge area. At the end of every week if the items are not collected by parents/guardians, the contents are placed in D Block where the school has a larger space for (school) lost property items. Vacation Care (casual clothes or unbranded school hats, etc) will be kept for an additional week. If no owners claim the items they will be donated to charity.

How to book Vacation Care on the Xplor Home App

  1. Open the Xplor Home app

  2. Click on the bookings tab.

  3. Click on the relevant day on the calendar.

  4. To add a booking click "(+) New" in the top right-hand corner and select 'Booking' in the pop up.

    1. Available sessions will be viewable for that day. Select the session you wish to book (i.e., Vacation Care, do not click request a space on this screen)

    2. Swipe down to bring the calendar back up.

  5. For multiple bookings, repeat the process above until all the sessions are selected.

  6. Once selected, click the pram icon in the top right-hand corner to move to the summary screen.

  7. The summary screen will display the name of the child, the sessions being booked at their price, time, and room. If these are incorrect, click the back arrow to correct selections. Once happy with the selections, click 'Request'.

  8. If the sessions have been booked successfully, the next screen will show a 'confirmed' status for the booking.


If the day you want is at Capacity (full) – What do I do?

When trying to make a Vacation Care booking on a day that is full, the Xplor Home app will either not show Vacation Care as an option or have a statement that says, “no space, a request will be sent”. In this instance you will not be able to book for this day, at this time.

We will not be accepting additional requests to sit on a waitlist during this Vacation Care period. You will need to check back on the app at a later date to see if a space becomes available. This process will need to be managed by the parent/guardian making the booking. As we have a large number of bookings coming through our system Wilston Kids Care cannot monitor this for you.

Any questions, please contact our administration team via email at wkc.admin@wilstonpandc.org.au or call our office 07 3352 6753 or 0401 059 192.

We cannot wait to see you at Vacation Care!

Kind Regards


Raeleen Wren General Manager and Nominated Supervisor Wilston Kids Care (Wilston State School P&C Association)


Wilston Kids Care acknowledges the traditional owners of country throughout Australia and their continuing connection to land and community. We pay our respects to them and their cultures, and to the elders past and present.

We strive to provide quality care in a diverse environment where we respect and treat all stakeholders equally.


IMPORTANT: The contents of this email and any attachments are confidential. They are intended for the named recipient(s) only. If you have received this email by mistake, please notify the sender immediately and do not disclose the contents to anyone or make copies thereof.


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